About Us Right to Information

Name and Contact details of Officers in the Assistant High Commissioner of India, Mombasa for addressing applications under Right to Information Act, 2005 :

RIGHT TO INFORMATION

The Right to Information under the provisions of the RTI Act is available to the Citizens of India only. RTI Act is an important legislation designed to promote transparency and accountability in the functioning of public authorities.

The full text of the RTI Act is available on the website: RTI-Act.pdf.

The RTI Act also provides for appeals by aggrieved persons to the Central Information Commission of the Government of India Indian citizens resident in Kenya may seek information in writing on payment of requisite fee during office hours on working days as per procedure laid down in the RTI Act, 2005.

Contact details of officers for addressing applications under Right to Information Act, 2005:

Public Information Officer

Shri Braham Parkash, Attache
Assistant High Commission of India,
Mombasa, Kenya
Tel: +254-41-2224433
Email : hoc.mombasa@mea.gov.in

Appellate Authority

Mr. Sandeep Sharma
Assistant High Commissioner
Email: ahc.mombasa@mea.gov.in

Applications seeking information under the Act may be sent along with a fee in Kenyan Shiling equivalent to INR 10/- (Indian Rupee ten only) in cheque or demand draft favoring Assistant High Commission of India.

It may be noted that information provided under the Act is available to citizens of India only. Applications should be submitted along with documentary proof of Indian Citizenship (like copy of personal particulars pages of passport). More information is available at http://rti.gov.in.

It may also be pointed out that as per section 6(1) (a) of the RTI Act, 2005, a person who desires to obtain information under the Act is required to submit the application to the Information Officer of the "concerned public authority". Applicants are, therefore, advised to send their requests under the RTI Act to the Embassy only when the subject matter can reasonably be presumed to pertain to the Embassy. While section 6 (3) provides for the transfer of an application by a receiving PIO to another [concerned] PIO, this is clearly meant to cover situations where the application is addressed to a PIO on the assumption that it has been directed to the concerned PIO. Where the information required obviously does not pertain to the Embassy, the application may be addressed to the concerned PIO directly.

Payment of RTI fee online - Electronic Indian Postal Order (eIPO)

The scheme of Electronic Indian Postal Order (eIPO) has been launched by the Department of Posts, Ministry of Communications and Information Technology, in association with Department of Personnel and Training (DoPT). This would enable the Indian citizens abroad to pay the RTI fee online.

An Indian Postal Order can be purchased electronically by paying a fee on-line through e-Post Office Portal or through India Post website. The web-links for payment are:

www.indiapost.gov.in
www.epostoffice.gov.in

The Credit Card or Debit Card of any bank powered by Visa/ Master can be used for this purpose.

Procedure

The RTI applicant is required to register on the website to create his/ her profile. Then he has to select the Ministry/ Department from whom he desires to seek information under the RTI Act. The eIPO is generated which can be used to seek information from that Ministry/Department only. A printout of the eIPO is required to be attached with the RTI application sent in hard copy. In case RTI application is filed electronically, the eIPO is enclosed as an attachment. The profile is required to be created during the first time only.

The RTI application accompanied by an eIPO is similar in all respects to the RTI application accompanied by fees through any other approved mode. All the provisions regarding eligibility, time limit, exemptions etc; as provided in the RTI Act, 2005 continue to apply.

Currently, this facility is available only for Indian Citizens living anywhere other than in India. By this measure, those living abroad would be facilitated to seek information under the RTI Act, 2005. It is hoped that in future, this facility would be extended to all citizens within the country too. Any public authority which accepts a postal order should also accept an eIPO.

Extension of IPO Facility to Indians citizens residing in India

The Department of Posts has extended the "eIPO" (electronic Indian Postal Order) service to Indian citizens residing in India also w.e.f. 13.02.2014, for purchasing Indian Postal Order electronically by paying a fee online through e-Post Office Portal i.e www.epostoffice.gov.in. It can also be accessed through India Post website www.indiapost.gov.in

This facility has been provided for Indian citizens to facilitate them to seek information from the Central Public information Officers (CPIOs) under the RTI Act, 2005. Debit or Credit Cards of any Bank powered by Visa/ Master can be used to purchase e-IPO.

The user needs to get registered at the website. He has to select the Ministry/ Department from whom he desires to seek the information under the RTI Act and the eIPO so generated can be used to seek the information from that Ministry/Department only. A printout of the eIPO is required to be attached with the RTI application. If the RTI application is being filed electronically, eIPO is required to be attached as an attachment.

This facility is only for purchasing an Indian Postal Order electronically. All the requirements for filling an RTI application as well as other provisions regarding eligibility, time limit, exemptions etc. will continue to apply.

An eIPO so generated must be used only once with an RTI application.

RTI Act, 2005

Information about the Assistant High Commission, Mombasa Required Under Section 4(1) (B) of The Right to Information ACT, 2005

(i)

The particulars of its organization, functions and duties;

Assistant High Commission of India, Mombasa functions within the purviews of business allocated to the Min8istry of External Affairs under the Government of India Allocation of Business Rules and Transaction of Business Rules. The functions of the Embassy inter alia include political and economic co-operation, trade and invers5tmen, promotion , scientific, and technological cooperation, cultural interaction, press and media liasion and conjsular operations including PIOs, NRIs in bilateral and multilateral context.

(ii)

the powers and duties of its officers and employees;

General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time. Financial powers of the Officers of the Assistant High Commission of India have been detailed in the Delegated Financial powers of the Government of India's Representatives Abroad.Other powers are derived from the Passport Act of India.The Officers of the Assistant High Commission function under the guidance and supervision of the Assistant High Commissioner

(iii) the procedure followed in the decision-making process,
including channels of supervision and accountability;
Decisions are taken as per extant rules and guidelines, where applicable and under the instruction and supervision of the Assistant High Commissioner
(iv) the norms set by it for the discharge of its functions: Norms are set under the instructions and supervision of the Assistant High Commissioner.
(v)

the rules, regulations,instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

IFS PLCA rules and annexure Delegated Financial Powers of Government of India's Representatives abroad Rules Passport Act Manuals on Office Procedures Visa manual Other Central Government Rules and manuals published by Central Government
(vi) a statement of the categories of documents that are held by it or under its control; Passport, Visa and Consular services application forms. Other general files
(vii) the particulars of any arrangement that exists for consultation with, or members of the public in relation to the formulation of its policy or implementation thereof; Assistant High Commission of India functions within the scope of policies and decisions by the Ministry of External Affairs and under the supervision of High Commission of India, Nairobi.
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Assistant High Commission interacts regularly with representatives of think tanks, academic community and others
(ix) A directory of its officers and employees: List of Officers is given at Annexure-I
(x) The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations A statement of monthly remuneration is at Annexure-II
(xi) The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; The Budget figures for the current financial year (2019-20) are given in the statement at Annexure-III
(xii) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Assistant High Commission of India does not have any subsidy programme
(xiii) particulars of recipients of concessions, permits or authorizations granted by it; No concessions/permits are granted Commission of India by Assistant High
(xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Websites of High Commission of India, Nairobi and Assistant High Commission of India, Mombasa have the required information. The Assistant High Commission also makes available to interested individuals various brochures, CDs and DVDs containing information on India, its people and culture, when demanded by any member of the India Diaspora.
(xv) the particulars of facilities available to citizens for obtaining information, including the working hours The Assistant High Commission is open from 9:00 am to 5:30 pm, or 0900 hrs to 1750 hrs from Monday to Friday. The holiday observed by the Assistant High Commission are given on the website: https://www.ahcimombasa.gov.in
(xvi) of a library or reading room, if maintained for public use; The names, designations and other particulars of the Public Information Officers; Public Information Officer
Shri Braham Parkash, Attache
Assistant High Commission of India,
Mombasa, Kenya
Tel: +254-41-2224433
Email : hoc.mombasa@mea.gov.in

(xvii)

such other information as may be prescribed and thereafter update these publications every year;

Websites of Assistant High Commission, Mombasa and the High Commission in Nairobi have information which is updated on a regular basis.