Information on Passport and Consular Services

 

Receipt of applications

Working Days 9.30 am to 11.30 am

Delivery of documents

Working Days 4.00 pm to 5.00 pm


★ Applications for issue of passport (new passport, renewal of passport, duplicate passport and change of name in passport) and Birth Registration Certificate are to be made online. Hard copies of all filled in applications are to be submitted along with relevant documents and photographs at the Assistant High Commission (details below).

★ Applications for Emergency Certificate, Attestation of documents/Power of Attorney, Affidavits, Police Clearance Certificate, Renunciation of Indian Citizenship are to be submitted in hard copy at the Assistant High Commission along with relevant documents(details below) and photographs.

★ Applications could be submitted on any working day as per timings mentioned above. Please see list of holidays for the year 2015.

★ Ksh 200 is charged towards ICWF in case of each service.

 

INFORMATION ON SERVICES REQUIRED BYINDIAN PASSPORT HOLDERS

 

A. BIRTH REGISTRATION CERTIFICATE

 

When either both parents or one parent of a newborn child born in Coast Counties, are/is Indian national, the child’s birth can be registered at this Assistant High Commission within one year of child’s Birth. Application for Birth Registration to be made under Section 5(1)(d) of the Citizenship Act, 1955.
Documents required: Completed Birth Registration Form in duplicate + Birth certificate + both Parent's passports + Parent's marriage Certificate + 3 color photos of the child (of size 51 mm x 51 mm with light color background) + Fee (KSh 2100 + KSh 200 for ICWF).
If the child is more than one year old at the time of registration/application , in addition to the above documents a letter from both parents on plain paper is required to be submitted with an explanation on the reasons for delay in registration. In such cases, processing of the application for registration will take longer. Application for Birth Registration to be made under Section 4(1) of the Citizenship Act, 1955. Photocopies of all original documents are also to be submitted.

 

B. ISSUE OF NEW PASSPORT (for infants)

 

Application for a new passport for an infant can be made along with the application for registration of birth. However, the application for issue of Passport will be processed after completion of formalities for registration of birth.

 

C. PASSPORT RENEWAL (when existing passport is expiring or has expired / pages have been exhausted)

 

Indian nationals can apply for reissue of their passports one year before the expiry of existing passport or when its pages are about to be exhausted.
Documents required : Completed Online Passport Application Form + Passport in original with photocopy of personal particulars pages + Residence Permit / Dependent Pass (if resident in Coastal region) + 3 color photos of 51 mm x 51 mm with light color background + Passports of Parents (in case of applicant being less than 18 years old original + photocopy).
The standard Indian passport booklet contains 36 pages. One may also apply for a ‘Jumbo’ booklet which contains 64 pages. A Fee of Ksh 7800 is charged for a 36 page booklet, while a fee of Ksh 10300 is charged for a 64 page booklet. If the applicant is less than 15 years old, a fee of Ksh 5200 is charged.
The normal validity of a passport for applicants who have attained 15 years of age on the date of application will be 10 years; otherwise it will be 5 years. If the passport has expired more than one year before the time of application for renewal of passport, an additional Sworn Affidavit stating that the applicant has not acquired any other nationality has to be furnished. If the pages of the existing passport have been exhausted, a new passport is issued with a fresh 10 or 5 years validity as the case may be. The documents required remain the same.

 

D. ISSUE OF DUPLICATE PASSPORT (when existing passport has been damaged, lost or stolen)

 

Indian national whose passport is lost, damaged or stolen within the boundaries of Coast can apply for issue of duplicate passport at this Assistant High Commission.
The following documents are required: Completed Online Passport Application Form + Copy of lost/damaged/stolen passport + Police Report for Lost Passport (original + photocopy) + Annexure 'L' + Residence Permit/Dependent Pass if resident in Coast + Copy of visitors visa and Air ticket etc. (original + photocopy) + Fee (Ksh 15,500 for ordinary booklet and Ksh. 18,000 for Jumbo Booklet). In each case an additional fee of Ksh 200 is charged towards ICWF. A duplicate passport is normally issued in four weeks, if detailsof the lost / damaged / stolen passport are available online; otherwise it may take six months.

 

E. CHANGE OF NAME IN PASSPORT

 

Applicant who wishes to change his/her name mentioned in the passport can apply for issue of a new passport with new name. They will be required to submit the following documents with the application for change of name, depending on the circumstances, as given below:

§ For complete/substantial name change: an applicant should furnish:

(a) Prescribed Deed Poll/Sworn affidavit;

(b) Original Newspapers cuttings announcing the change of name published in two leading daily newspapers (one popular daily newspaper in the area of the applicant’s present address and another at his permanent address).

§ Consequent to Marriage, Divorce or Remarriage: a women applying for the first time in her married name or for a change or name/surname in existing passport after marriage, must furnish:

(a) Attested copy of marriage certificate issued by the Registrar of Marriages; or
(b) A notarized joint photo affidavit signed by both husband and wife
(c) Photocopy of the husband’s passport, if any;
(d) Deed Poll or Sworn Affidavit regarding change of name. The deed poll is not required for substitution of maiden surname with surname of husband.

§ Divorcees/Widow(er): Divorcees/Widow(er) applying for change of name must furnish:

(a) Certified copy of Divorce Decree/Court Order; or Divorce Certificate from Jama-at/Kazi etc., in accordance with Personal Law of Muslims.
(b) Death Certificate (in case of expired spouse), and
(c) Deed Poll/Sworn affidavit regarding change of name.
(d) Remarried Applicants applying for change of Name/Spouse’s Name must furnish:
(a) Certified copy of Divorce Decree/Court Order; or Divorce Certificate from Jama-at/Qazietc, in accordance with Personal Law of Muslims.
(b) Death Certificate (in case of expired spouse), and
(c) Deed Poll/Sworn affidavit regarding change of name
An Indian national can apply for reissue of his/her passport if there is any change in his/her their name.
Documents required : Completed Online Passport Application Form + Passport in original with photocopy of personal particulars pages+ Residence Permit / Dependent Pass (if resident in the Coast ) + 3 color photos of 51 mm x 51 mm with light color background + Passports of Parents (in case of applicant being less than 18 years old) (original + photocopy)+ the documents for change of name as mentioned above.
The standard Indian passport booklet contains 36 pages. One may also apply for a ‘Jumbo’ booklet which contains 64 pages. A Fee of Ksh7,800 is charged for a 36 page booklet, while a fee of Ksh 10,300 is charged for a 64 page booklet. If the applicant isless than 15 years old, a fee of Ksh 5,200 is charged. In each case an additional fee of Ksh 200 is charged towards ICWF.

 

F. ISSUE OF EMERGENCY CERTIFICATE (EC) (TO ENABLE APPLICANT TO URGENTLY RETURN TO INDIA WHEN PASSPORT HAS BEEN LOST, DAMAGED, STOLEN OR WRONGLY WITHHELD)

 

In case the existing passport is lost, damaged or stolen or is wrongly withheld by employer and the applicant needs to travel urgently, an Emergency Certificate (EC) may be issued if the consular officer is satisfied of the nature of urgency. An EC can only permit travel back to India. Documents required: Completed EC Application Form + Application explaining the circumstances and reasons for urgency + Previous Passport copy or details + Police Report for Lost or stolen Passport (original + photocopy) + Fee (KSh 1,600 + KSh 200 towards ICWF).

 

G. ATTESTATION OF DOCUMENTS / AFFIDAVITS, MISCELLANEOUS CERTIFICATES BASED ON PASSPORT OF ISSUE POLICE CLEARANCE CERTIFICATE (PCC) OR SURRENDER CERTIFICATE

 

Documents required: Completed Miscellaneous Services Form + completed forms (in duplicate) for Affidavit / Police Clearance Certificate (PCC) + Passport (original + photocopy) + 2 colour Photos (51 mm x 51 mm) + Fee (KSh 2,600 + KSh 200 towards ICWF).

 

H. ATTESTATION ON POWER OF ATTORNEY

 

Documents required: Completed Miscellaneous Services Form + Document required to be attested (in duplicate) + Passport (original + photocopy) + 2 colour Photos (51 mm x 51 mm) + Fee (KSh 2,100 + KSh 200 towards ICWF).

 

I. RENUNCIATION OF INDIAN CITIZENSHIP

 

Indian nationals who voluntarily acquire foreign citizenship cease to be Indian citizens. They are required to surrender their Indian passports within three months of acquiring the citizenship of another country. The following documents are required:Filled-in Miscellaneous Services Form +Renunciation form + Indian passpor t + 3 colour photos (51 mm x 51 mm) + Fee (KSh 14,700+ Ksh 200 towards ICWF).

 

J. PASSPORT STATUS INQUIRY:

 

Assistant High Commission would contact the applicant as soon as the passport is ready for delivery. Applicants should clearly indicate their mobile telephone number/email ID in the application form. Enquires can also be made at the telephone numbers : 041 2224433 / 231 1051 or at the e-mail hoc.mombasa@mea.gov.in

 

K. IMPORTANT ANNEXURE / AFFIDAVITS LINKS:

 

Download Here

 

NOTE:

★ Original documents will be returned after verification.

★ Upon acceptance of application at the Assistant High Commission, the applicant will be issued a bank deposit slip containing details of fee to be deposited. The applicant would be required to deposit the fee with the Bank of India located in the ground floor of the same building as the Assistant High Commission. On submission of the counterfoil of the bank deposit slip at the Assistant High Commission’s counter, necessary receipt of the fee deposit will be issued to the applicant.

★ Additional documents may be sought and a personal interview may be necessary in some cases.

★ Fee paid is non-refundable..

★ Each Service is subject to a surcharge of Ksh.200/- towards Indian Community Welfare Fund (ICWF), in addition to the passport/consular fees as mentioned above.

★ If documents are either deposited or collected by a person authorized by the applicant, such person must produce a letter of authority from the applicant to submit/collect the documents on behalf of the applicant. The letter of authority should be signed by the applicant and the authorized person; it should contain identification details of the authorized person which shall be verifiable.

★ The date of delivery of service would be indicated in the fee receipt issued by the Assistant High Commission.

★ For any query or for making any suggestions please write to e-mail: hoc.mombasa@mea.gov.in

★ Telephone enquiry Nos. 00254 41 2224433 / 2311051